The TISA office assistant handles support tasks for TISA staff as needed. The position requires handling incoming phone calls and other communications, greeting students and visitors, as well as managing files, data entry, updating paperwork and other documents, maintaining classrooms and performing other general office clerk duties and errands. The candidate must be a good organizer, have strong data entry skills, be able to communicate clearly verbally and in writing, be proficient with MS Office products and Google Workspace and be a capable team player.
Job Type: Part-Time (20-30 hours per week)
Salary: $15 per hour
Reports to: TISA Student Services Facilitator
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this role. The office assistant will provide administrative and other support to Student Services and Development departments, as needed. The office assistant is required on Fridays, Saturdays and Sundays when TISA holds classes on weekends.
1. Student Services
a. Order faculty, staff and student meals
b. Maintain classroom, breakroom and supply room
c. Data entry
d. Copying, printing and scanning
e. Checking video camera for recording class sessions
f. Serve as teaching assistant for classes
g. Other administrative tasks as assigned
h. Administer TISA on Demand (TOD)
a. Updating donor info in DonorPerfect
b. Running reports, creating forms, and managing basic data in DonorPerfect
c. Technical and administrative support in fundraising campaigns
d. Updating contact info in Constant Contact
e. Mailing donation receipts in a timely fashion
f. Assist with marketing and recruitment
Clerical experience, preferably in an academic setting, or equivalency; the ability to work independently and pay close attention to detail; demonstrated human relations, communication and organizational skills; and a commitment to provide excellent timely customer service required; typing and data entry skills. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Candidates will be screened based on Preferences.
● Experience as an office assistant
● Valid driver’s license
● Strong computer skills including proficiency in Microsoft Office (Word, Excel, Access,
PowerPoint) and Google Workspace
● Basic accounting skills
● Available to work weekends, as required
● Basic proficiency in DonorPerfect, WordPress, Constant Contact, Populi, and/or the
ability to learn software quickly Language: English
Work authorization: United States (Required)
To apply or suggest a prospective candidate, email firstname.lastname@example.org.
To apply or suggest a prospective candidate, email email@example.com
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TISA is a premier American Islamic Graduate Institution dedicated to cultivating a generation of world-class doers and thinkers who lead from an Islamic paradigm while engaging contemporary challenges and opportunities.